Compulsory e-mails from January. What do you need to know? We translate
Already from January 1, 2025, public entities (e.g. local governments, tax office, etc.) and trust competitions (e.g. lawyers, legal advisers) will be required to implement the e-family service. People interested in sending and receiving digital registered letters can now start preparations. Poczta Polska reminds how this service works.
In October 2021, Poczta Polska launched e-mails and has been invariably providing electronic service for entities using it since then. These are digital counterparts of a paper registered letter, thanks to which it is possible to send and receive electronic documents with confirmation of granting and receipt from anywhere with access to the Internet. Instead of notes, physically receiving and sending registered letters at the post office and archiving paper correspondence, today you can do it in electronic form.
The service works similarly to e-mail, but it is much safer. Thanks to the unique addresses for electronic service (ADE), granted at the request by the Minister of Digitization, we are sure that we are corresponding to the appropriate addressee. As part of e-mails, Poczta Polska provides a public service of registered electronic delivery, which provides communication with public entities and a public hybrid service (PUH), available only to public entities.
Activation of the delivery box - how easy it is!
At the first stage, the application for the address for electronic service (ADE) for citizens/for entrepreneurs or public entities should be completed. The minister of digitization broadcasts ADE, which is entered in the electronic address database (BAE) - our digital identifier that gives you confidence in who we are corresponding to.
The next step is to activate according to the instructions, provided with information about the creation of ADE and the delivery box to the e-mail indicated in the application.
During activation, it is necessary to indicate the email address for notifications to which information will be provided, including About waiting shipments. From now on, digital registered lists can be granted.
How to send a digital registered letter?
First, log in to the service box (SD) for citizens or entrepreneurs-you can do it through e.g. a trusted profile, e-edge or mobile. The panel shows all boxes to which you have access. Depending on the needs, it can be a personal, business or dedicated box to entrepreneurs.
Creating a new message is very simple. Just add the addressee of electronic delivery, enter the topic and content or attach the attachment and send. After selecting the sent shipment, it can also be downloaded with the evidence. Proof of posting shows that our shipment was accepted.
Currently, the maximum size of the message with attachments cannot be greater than 550 MB, and a uniform message can be sent to a maximum of 1,000 recipients.
More information about the service can be found on the dedicated website of Poczta Polska .