Entrepreneur, are you registered in the National Court Register? An important date is approaching
Poczta Polska reminds of the upcoming date: April 1, 2025, when the obligation to use the e-mail system will be extended to enterprises registered in the National Court Register before the beginning of this year.
The era of paper correspondence goes to the past. The implementation of e-mails is not only a step towards digitization, but also a chance to use the potential that the digital transformation brings.
- Our previous experiences are positive, and the system is ready to accept new users, offering them not only efficiency, but also access to modern correspondence management tools - says Kinga Dobrzyń, director of the Office of Analyzes and Digitization of Poczta Polska processes.
How to join the system?
Establishing a box (ADE) is simple, free and you can do it without leaving the office:
- Log in to your entrepreneur's account at Biznes.gov.pl. This is the first step to initiate the process;
- Submit an application to set up an address for e-mails. You can do it while registering a company (entry in CEIDG or to the National Court Register) or when updating the data if the company was registered before January 1, 2025;
- Sign the application electronically. You can use a personal, trusted or qualified signature;
- Activate the address. After setting up and activating the address by the public supplier, the address will be automatically added to the electronic address database (BAE), and you will get access to a free e-mailbox;
- Activate the box. You will receive an e-mail with a box activation instructions. After activation, you will start using e-mails-receive and send messages.
What next?
Having ADE, an entrepreneur can conduct electronic correspondence (legally equivalent to traditional registered lists with receipt confirmation) with other entities using the system. From the beginning of this year, the obligation to use the system has been included in various public institutions (e.g. local governments or tax offices) and public trust competitions (e.g. lawyers, legal advisers, accounting).
e-Polecony
e-Polecony service using the ADE box . Unlike the e-mails intended for electronic communication, e-treated are used for correspondence between non-public entities (e.g. between two natural persons or an entrepreneur and a natural person).
Benefits of e-mails
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Safety and secret of correspondence, ensured thanks to the unambiguous identification of the sender and the addressee and the use of advanced encryption technology;
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Data integrity: guarantee that the information sent will remain unchanged and intact;
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Evidence of granting and pickup: messages sent from the address for e-mails contain the necessary evidence recognized by state institutions;
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Facilitated correspondence management thanks to access to the date and time of sending and receiving messages as well as the history of correspondence;
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Availability, because you can support your correspondence from anywhere with internet access and at any time.
Regardless of the form of business, it is worth preparing for changes and starting the use of e-mails today.
More information on e-mails and details related to the implementation of the service can be found at Biznes.gov.pl and on the Poczta Polska helpline at (+48) 438 420 600.
The beginning of the end of the paper advice
E-arranges become mandatory for subsequent entities. Ultimately, they are to completely replace paper registered correspondence. Until now, nearly a million e-mail boxes (ADE) have been established and over 11 million parcels have been sent from them.